A program for saving scanned documents to pdf. How to easily convert scanned documents into pdf format. Advantages and disadvantages

You can import scanner data and convert it to PDF file. A PDF file is the best option when you import several files from a scanner, because... You can save all pages in one file.

Simply use PDF24 Creator to scan to PDF

PDF24 Creator is free PDF Designer with support for importing from a scanner or camera. Follow these steps to scan to PDF:

  1. Download and install PDF24 Creator
  2. Open PDF24 Creator
  3. Select File -> Import -> Scanner to open the scanner interface
  4. Select your settings and click the “scan” button
  5. PDF24 Creator receives the files from the scanner and creates a PDF file and you should see new file on the right side of the window
  6. Click on the "Save As" icon to save the imported file.

You can also import multiple files, and if you have imported all your files, you can create new files based on the imported ones by dragging pages from one file to another. If a page is upside down, mark the page and click Rotate Left or Rotate Right to bring the page into the correct orientation. If you have created your final file, save it.

Scanning documents and photographs allows you to transfer the image to electronic view, process and forward to another person. This is one of the important parts professional activity. Previously, scanners were produced separately from the printer, but modern technology includes several devices in one. In this material we will look at several ways to scan a document with a printer.

Preparatory stage

Printing and scanning devices from different manufacturers do not differ in operating principles. The instructions on how to make a scan on a printer are relevant for a printer from any company.

Important: be sure to install drivers and software from the disk that is always included with the printing device.

To quickly and successfully scan a document from your multifunction device, follow these tips:

  • Download and install drivers for your device if there was no disk included
  • Attach the front side of the document clearly according to the drawing on the printer glass
  • On your computer, go to Toolbar, go to the “Devices and Printers” section
  • RMB call context menu on the device icon
  • Set custom options
  • Click "Start Scan"
  • Wait for the scan to finish.

How to scan a document to your computer from a printer

Many people simply use multifunction devices for printing without delving into the deeper functions. Sometimes the process of understanding the printer does not even reach the built-in scanner function. In fact, you can use it in several simple ways.

How to use the scanner using programs

On the Internet there is a large number of programs that are designed to work with scanning documents and photographs. Special functional tools solve the problem of processing scanned documents, photographs, etc.

The first and most common utility is ABBYY FineReader, which is provided by default with the Windows operating system. This convenient program, recognizing about 150 languages ​​of the world. It is reliable and easy to use. For regular user ABBYY FineReader will be a great option.

VueScan - suitable for many MFPs, saves documents in various formats(JPEG, TIFF, PDF and others). VueScan has a built-in OCR system. VueScan natively has standard settings for scanning, and most often users are satisfied with these settings.

For a high-quality result of transferring documents to a digital version, use the settings before starting work. Open the settings, align the edges of the document or photo so that it looks neat in the electronic version.

Tip: After scanning, turn on the function preview, so as not to save unsuccessful scans again.

Of the free options for such software, you can use CuneiForm. Rich functionality, working with tables, various fonts, all this includes CuneiForm. Recognizes text in several dozen languages.

Paint program

To make a scan, standard Paint program can quickly help with this. It is available on all Windows operating systems. Do a few simple steps for scanning:

  • Install the printer and connect it to your computer
  • Place the document or photo face down on the printer glass
  • Launch Paint
  • Find the “File” section

  • Item “From a scanner or camera”
  • The window that opens will offer several functions
  • We select the parameters that suit your requirements

  • Click Preview to make sure your changes are correct.
  • Click “Scan”
  • When the task is completed, the image will be displayed on the Paint screen
  • Save the satisfactory result by clicking “Save as”
  • Select the file format to save.

This is a very fast and easy way. It does not require software installation or any other additional steps. The method is available to everyone Windows users from 7 to 10 versions.

How to scan from a printer to a computer via Windows 10, 8, 7

The first two methods may not work, so in this case it is worth trying to use the capabilities Windows systems. To do this, follow the instructions below:

  • In the “Start” menu, go to “Devices and Printers”
  • Find the name of the printer that is connected to your computer
  • Right-click on the icon, then click “Start Scan”

  • In the window that opens, specify the profile, feed, color format, file type, resolution, brightness and contrast

  • Preview function for pre-checking
  • After that, click “Scan”
  • The page will be scanned and the image and video import window will appear.
  • We import by opening the parameters first
  • The finished file is sent to the destination folder.

When working with photographs, make sure the scanner glass is clean and transparent. If there is slight contamination, the pictures will not be of high quality. Do not open the lid during scanning to avoid exposing the photo. Use it graphic editors after running in the scanner.

Conclusion

All the described methods will be understandable to ordinary computer users. In some cases, the easiest way is to use the mechanical buttons on the printer to scan a document. In this case, device drivers and support software must be installed on the PC.

Our selection reviewed a list of the most popular text scanning programs. An important factor for programs in this category is the ability to decipher the text of documents, as well as the quality of scanning - it is necessary that the information is completely readable, and the image scanner clearly transfers every line of the picture into the document.

Some applications have a Russian-language design, which can be another significant factor when choosing the best program scanning. So let's take another quick look at the programs below that can properly recognize text and scan a document into a file:

The ABBYY FineReader 10 Home computer program is one of the most common tools for scanning documents. Can quickly and efficiently find blocks and translate text written in different languages. The advantage of ABBYY FineReader is the presence of an impressive language base. Don't forget about the availability of a Professional version with advanced features.

OCR CuneiForm stands out among its competitors with good grabbing performance for photographed text. It is noteworthy that a photograph can be taken even with a 2MP camera of any rather outdated mobile device. The program boasts a dictionary checking function, which guarantees a high degree of information quality of the finished material.

Scanitto Pro will do an excellent job with more specific work. The application will recognize the text very quickly and will be able to save it in the required document format. It is noteworthy that the program can find a given area of ​​paper and improve the appearance of the material before saving it to the storage medium. There is a function for scanning with one click of a key.

VueScan has a strong database of comparable scanner devices. Among analogues, the program demonstrates the highest connection speed to the scanner. Among the additional pleasant options, it is worth noting the convenience manual settings color rendition.

Choosing free programs scanning documents, you should pay attention to PaperScan Free. The utility is quite simple in terms of functionality, on the other hand, it performs all the necessary scanning options, in addition, you will be pleased with the unique compression technology, which can significantly reduce the file size, leaving the original display quality. If you like the Free version, you can always purchase the extended Professional modification with more impressive functionality.

RiDoc - another one is enough powerful tool for scanning. It is worth noting that Ridoc includes a specialized tool for reducing file sizes without noticeably degrading the display appearance. The information remains readable. If necessary, the RiDoc document scanner will help you export document formats to graphic extensions. The program can install watermarks on finished material and send the document by mail.

Note that we did not consider standard means - software manufacturers, for example HP Scan, as well as applications whose main functions are aimed at solving other problems: scanner Adobe Reader, Nitro Pro. There is also BlindScanner, created to organize access to scanning devices over a network from different laptop computers.

Also, the portable utility Winscan2pdf Portable was not included in the rating. It works without installation operating system, but lacks many necessary functions, in particular, it does not allow you to change formatting, does not print, and does not recognize words. But the ease of use is okay here. Just run it, select a folder in the dialog box and click on the "Scan" button. However, for this to work, you need to ensure that the virtual printer is not disabled in the OS!

Please note that we only considered solutions for PCs - Android applications were not included in the review. You can also select and download from Google Play any you like. Their operating algorithm is approximately the same. And all they allow you to do is digitize a sheet of paper into PDF format using the camera of a smartphone or tablet. To start scanning, you just need to take a photo. It will not be possible to fully process it or translate it into text. Some programs, of course, have a mode for converting digital photographs into text format, but desktop solutions do this much better.

A small utility for quickly scanning text/graphic documents and saving them in PDF format. The program allows you to fully work with any scanner installed in the system. For the convenience of working with large volumes of documents, WinScan2PDF has implemented a function to support the creation of multi-page electronic PDF documents.

WinScan2PDF program

As a rule, powerful software products that are overly loaded with functions are used to scan text or graphic documents, although in some cases when processing documents you only need to make a copy from the sheet (scan). Then send by e-mail recipient or save digitally to local computer. And just for this, the WinScan2PDF tool in Russian is ideal, which in a matter of seconds will create a digital copy of data in PDF format from the original paper medium.

The program is absolutely free for both private and commercial use.

Features of WinScan2PDF:

  • Very small program size compared to analogues
  • Uses a small amount of system resources during operation
  • Work directly with the device through the driver (WinScan2PDF sees any scanner installed on the system)
  • Support for creating multi-page PDFs
  • The program works in portable mode (does not require installation)
  • Multilingual interface WinScan2PDF

A simple portable utility less than 30 kilobytes in size that allows you to use a scanner to translate information from book format in digital. WinScan2PDF has a minimalist interface and allows you to scan multiple pages at a time, saving the result in a multi-page PDF file.

Program features:

  • scanning paper documents;
  • processing multiple pages in one project;
  • choice of preservation quality.

Principle of operation:

After installation, you need to run the shortcut to the program's executable file. After which the program’s working window will open with four buttons and one “checkmark”. In fact, this is the entire functionality of the utility.
Management is carried out in the “Actions” block. In it you can set the source (“From”), perform the scanning process itself in the specified quality (“Scan”) and exit the application (“Exit”). Below you can check the box next to “Multiple pages” if you need to save large number pages into one file.

The “LNG” button allows you to select the interface language; translation into Russian is also available.

This is all the functionality of WinScan2PDF.

Pros:

  • portability;
  • low resource requirements;
  • creating multi-page PDFs.

Minuses:

  • limited functionality;
  • Unstable operation with some scanner models.

The VinScan2PDF utility can be recommended for download by budget organizations - due to its free nature and minimalism in the settings, it can be used when working with a small amount of information. If you need to scan a document on another computer, the portable version of the application will come in handy. It easily fits on a flash drive and can help you out when you need it most, especially if your type of activity involves working with papers.

Analogues:

ABBYY FineReader is a powerful text recognition program;

CuneiForm - software for scanning and recognition different types documents.