Understanding PowerPoint Views. What is Presenter Mode? Starting a presentation and viewing notes in Presenter View Requirements for using Presenter View

Presenter Mode Overview

Using two monitors allows you to run other programs that are not intended to be viewed by an audience, and also provides access to presenter mode. Presenter view allows you to use the following tools to make presenting information easier.

NOTE.

• You can use thumbnails to choose from a selection of slides and create a presentation tailored to your audience.
• Text preview lets you determine what will appear on screen the next time you click, whether it's a new slide or the next bulleted list item.
• Speaker notes are displayed clearly and large, allowing you to use them as a presentation script.
• You can dim the screen during a presentation and then continue from where you left. For example, you can choose not to show slide content during a break or Q&A session.

Presenter view's large enough icons and buttons make it easy to navigate, even when using an unfamiliar keyboard or mouse. The illustration below shows the different tools available in Presenter view.

1. Slide thumbnails that you can click to skip a slide or return to a previously shown slide.
2. The slide currently being shown to the audience.
3. The End Presentation button, which you can click at any time to end the presentation.
4. A Dim button that can be pressed to temporarily dim the audience's screen. Clicking again will show the current slide.
5. The Next area, which displays the slide that will be shown next.
6. Buttons that you can press to move forward and backward through the presentation.
7. Slide number (for example, “Slide 7 of 12”).
8. Time (in hours and minutes) that has passed since the start of the presentation.
9. Presenter notes that can be used as a presentation script.

Requirements for using Presenter mode

To use presenter view, follow these steps:

• Make sure the computer you are using for your presentation supports multiple monitors. To support multiple monitors, most desktop computers require two graphics cards, while many laptops have built-in support for multiple monitors.
• Enable multiple monitor support.
• Turn on presenter mode.

Enable multiple monitor support

NOTES

• Although your computer may support more than two monitors, PowerPoint only supports two of them for presentation.
• To disable multiple monitor support, select the second monitor, and then clear the Extend desktop onto this monitor check box. For more information about this procedure, see. in Microsoft Windows Help.

1. On the Slide Show tab, in the Monitors group, click Show Presenter View.
2. In the Display Properties dialog box, on the Settings tab, click the icon for the monitor you want to use as your presenter monitor, and then select the Use this device as primary device check box.

If the Use this device as primary checkbox is selected and cannot be changed, then this monitor is already selected as the primary monitor. Only one primary monitor can be selected at a time. If you click the other monitor icon, the Use this device as primary checkbox will be cleared and made available again.

ADVICE.You can also give a presentation in presenter mode on one monitor—usually the first monitor.

1. Click the icon for the monitor you want to use as your classroom monitor, and then select the Extend desktop onto this monitor check box.

Present on two monitors in presenter mode

After setting up your monitors, open the presentation you want to give, and then follow these steps:

1. On the Slide Show tab, in the Settings group, click Show Setup.
2. In the Presentation Settings dialog box, select the options you want, and then click OK.
3. To start presenting, on the View tab, in the Presentation Views group, click Slide Show.

Take an overview of Presenter View and learn what you need to use it in PowerPoint.

Make sure the computer you are using for your presentation supports multiple monitors. If your computer has multiple input ports, such as DVI, VGA, or HDMI ir DisplayPort, it must support multiple monitors. Most modern desktop computers have built-in support for multiple monitors; otherwise you will need two video cards.

Presenter Mode Overview

Note:

5. Move to next slide

6. Elapsed presentation time in hours and minutes

7. Click to view thumbnails of all slides in the presentation

8. Pen, laser pointer or marker

Allow you to view a presentation with speaker notes on one computer (on a laptop, for example), while presenting the notes to the audience on another monitor.

Note: Using two monitors supports PowerPoint for presentation purposes only. However, you can configure it to run a presentation with three or more monitors connected to the same computer. Visit your computer manufacturer's website for the latest information about multiple monitor support for your computer.

Presenter View includes the following tools to make presenting easier:

Thumbnails that let you select the slides you want in any order.

Presenter notes that appear in large font so you can use them as a presentation script.

You can darken or lighten the screen during your presentation and click Continue where you left off. For example, you don't want to display slide content during a break or Q&A period.

Large icons and buttons that make it easy to navigate your presentation, even if you're not used to a keyboard or mouse. The following illustration shows the tools available in Presenter view.

1. Slide number (for example, slide 1 of 8)

2. The slide you are currently showing to the audience

3. Speaker notes that can be used as a presentation script

4. Go to previous slide

5. Pen or marker

6. Click to open a menu that allows you to end the slide show, dim or brighten the audience screen, or move to a specific slide number

7. Move to next slide

8. Elapsed presentation time in hours and minutes

9. Slide thumbnails that you can click to advance or return to the slide

If you're using PowerPoint 2013 or newer, simply connect your monitors and PowerPoint will automatically set up Presenter View. In this mode, you can view your notes during the show, and viewers will only see the slides. (You will find Notes on the right side of the application window under the slide thumbnail under Next slide).

Start of show

If you're working with PowerPoint on one monitor and want to switch to Presenter view, the Slide show in the lower left corner of the Controls panel, click the icon, and then select Show presenter mode.

Using controls in Presenter view

You can use PowerPoint on your smartphone as a remote control to show slides and view speaker notes. For more information (and a video), see the articleUsing a laser pointer on a smartphone while presenting a PowerPoint presentation.

Switch between monitors dedicated to presenter view and slide view

To manually select which screen displays your notes in Presenter View and which displays only the slides themselves, in the taskbar at the top of the Presenter View window, click Display options and select a team Switch between Presenter View and Slideshow View.

What Notes Look Like in Presenter View

When your computer is connected to a projector, the slide show displays on your screen in presenter mode and only the slides appear on the projector screen. In this mode, you can view your notes during the show, and viewers will only see the slides.

Notes appear in the area on the right. Text wraps automatically and a vertical scroll bar appears when needed. You can change the text size in the notes area using the following two buttons in the lower left corner of the area:

To resize areas in Presenter View, hover over the vertical line that separates them, and then click and drag.

Disable presenter mode

To turn off presenter mode while a presentation is running, follow these steps:

Working with video is largely similar to working with audio files, but there are some differences.

When transferring a presentation from computer to computer, you must also transfer the video file, since it is not embedded in the presentation, but placed using a link.

Possible reasons for failure to display video in a presentation:

There are no video files. As mentioned above, they are not embedded in the presentation, but are stored separately from it. Without video files, displaying video on a slide is impossible. Store and transfer your presentation file and video files in the same folder.

The other person's computer does not have the necessary codecs. For example, you are using video in AVI format, but your computer does not have such a codec. You can use video in WMV format, as Windows Media Video codecs are included with Windows.

Setting up presentation presentation Notes for slides

To do this, in the tab View must be selected Structure mode

A window will appear at the bottom of the screen to notes, in which you can add text to accompany the slide.

In addition, you can use the mode Notes page:

This mode is suitable for printing slides with notes.

Presenter Mode

In order not to print out the text of the report, but to see it in front of you, there is Presenter Mode. If you have two monitors (or a monitor and a projector), you can set up the presentation so that listeners will see only the presentation slide, and the presenter will be able to see the slide, its notes, and the next slide.

If you do not have two monitors, then the presenter mode can be viewed on one: using the Alt+F5 key combination.

Setting the slide change time

If the presentation does not require the presence of a presenter, you can set up an automatic slide changer. To change slides over time, use the tool on the tab Transitions–Change slide. It is necessary to indicate the time after which the change occurs (for each slide or for all slides of the presentation).

There is another tool for organizing presentation time settings: Setting the time.

In this mode, you can record the time of changing slides in accordance with the time of the report.

Note: In real life, you should not use this tool to set up a presentation for a live presenter. If there is any malfunction in the report: if you were asked a question from the audience or a cat suddenly appeared on stage, you will not be able to adjust the time for changing slides when the presentation is running.

Recording a report

It’s another matter when a report with sound is recorded in a single file and the presence of a speaker is not required.

You can record a presentation with an accompanying report using the tool Record a slide show.

Make sure you have a microphone connected to your computer.

Hello, dear blog readers! I have often seen many people present their presentation in slide editing mode. That is, on the right side there are slides, and on the left side there are thumbnails. But this is the wrong demo because there is no animation or full-screen mode, which causes some inconvenience for the presenter. And one of the most popular questions for beginners is how to run a Powerpoint presentation in full screen.

How to make a presentation full screen

There are several ways to do this:

1. by pressing the F5 button on your computer keyboard,
2. by pressing the Start button on the Slide Show tab (or Slide Show in recent versions)

On a laptop presentation starts when you press a key combination Fn+F5 from the first slide and to exit the full-screen demo mode, press the Esc key.

If you want to start the show from a specific slide, not from the first one, then select the desired slide in the thumbnail panel and the following options are also possible here:

1. by clicking the From current slide button on the Slide Show tab or using a keyboard shortcut Shift+F5(or Slideshow in recent versions)
2. In the lower right corner of the editor, click the “Slide Show” icon

By the way, to show the presentation in a separate window go to the tab Slide show V Demo Settings and set the switch to the "User controlled (window)" position. This way you can control the size of the demo window. Perhaps this option will also be useful to someone.

Working in slide show mode

There is no interface or mouse pointer dragee visible here. The transition to the next slide can be done using control buttons, and in several ways:

• press the left mouse button on the keyboard,
• down arrow right arrow
• space or Enter

To go back one slide: up or left arrow or Backspace button.
The "Home" button will take us to the first slide, and the "End" button will take us to the last.

Keyboard shortcuts for navigating slide shows

• Change slide or move to a new effect - left click, spacebar, N, Enter, Page down, right arrow, down arrow
• Show the previous slide or animation effect - "P", "Page Up" or "Backspace" key, left arrow, up arrow.
• Go to the specified slide - number, then enter button.
• Dim and restore - "B" or "." key (dot).
• Lightening and restoration - “w” or “,” (comma) key.
• Ending the display - "Esc" key

If you move the mouse down to the left corner, a cursor and several buttons appear. The left and right arrows again allow you to scroll through the slides. The next button is in the form of a pencil. When you click on it, a small list of additional tools will open. With their help, you can make notes on the slide during the demonstration.

Keyboard shortcuts for handwritten notes

• Ctrl+P - replacing the pointer with a pencil
• Ctrl+A - replacing the pointer with an arrow
• Ctrl+E - replacing the pointer with an eraser
• Ctrl+M - show or hide handwritten notes
• E - screen cleaning

Sometimes when demonstrating it is necessary to focus the audience's attention on some element. You can point it with the mouse arrow, and if you press the "Ctrl" key together with the left mouse button, you get the effect of a laser pointer.

Presenter View in PowerPoint

Above was an example of displaying a presentation on one monitor or on two in duplication mode. If you are showing a presentation through a projector, then it is more advisable to use presenter mode in this case.

Here the slide show is displayed on a projector, and on your monitor you also get the opportunity to see thumbnails of all your slides, notes for the slide being shown, the current time and a timer for your presentation.

Monitor screen in presenter mode

You won't have to remember what should appear on the next screen, and you will be able to clearly control the rules of your speech.

In the latest version of Microsoft Word, for on-screen viewing, you can launch Presenter view with a keyboard shortcut Alt+F5. In this case, a projector or second monitor is not required.

To enable this mode during your presentation, on the Slide Show tab, in the Monitors group, check the box and select the second monitor mode (marked with a red frame below in the figure)

This mode can be enabled provided that a projector or another monitor is additionally connected to the computer.

I hope this last feature will make your public speaking experience much easier. And the listeners will be satisfied. I wish you successful performances.

PS: Interesting facts about creating a presentation

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