Gmail volume. Your Gmail inbox is full. What to do? Using Hot Keys

Gmail has a ton of tricks, tips, and extensions that take your email experience to the next level. Deleting misdirected mail, hotkeys, transferring money through an email account - knowledge of such techniques will turn you into one of the most advanced users of the service.

Canceling an erroneous email sending

Sending a letter to the wrong address can have serious consequences. Luckily, you can now fix this error in Gmail. First, enable the Undo Send feature. To do this, go to the “Settings” menu by clicking on the gear icon in the upper right corner of your email account. Then, under the “Undo Send” section, check the “Enable Undo Send” checkbox. Specify the time period during which you want to have this option in the “Time period for canceling sending” drop-down list. Most importantly, don’t forget to click on the “Save Changes” button at the bottom of the page.

It turns out that you don’t have to be online to work with emails in your Gmail inbox. The “Gmail Offline” browser extension for Chrome allows you to read and reply to messages, search and archive the necessary correspondence without access to the Internet.

However, to take advantage of “Gmail Offline”, the extension must be installed with an active Internet connection. Go to the already familiar “Settings” menu, select the “Offline” tab there and make the installation. In a few minutes, the extension will synchronize and download your emails so that the lack of Internet does not interfere with working with your email.

Using Hot Keys

To save time, use hotkeys. Again, go to “Settings” and in the “General” tab enable this function. Now you can rummage through your drawer without touching the “mouse”. Here are the most necessary and most often used combinations:

“J”—go to older messages
“K”—go to new messages
“E” - archive
“Shift”+3 — delete
“A” - answer everyone
“R”—reply personally

Scheduler for sending emails

Maybe you don't want to send an email late at night or are afraid you'll forget to do it in the morning. The Boomerang extension for Chrome will help you schedule a pre-prepared email to be sent and remind you about pending mail.

Deleting emails that take up a lot of space

Gmail gives each user a free 15 GB of storage for mail, photos for Google+ and files on Google Drive. But sooner or later this luxury ends. Instead of going through your mailbox and Google Drive looking for old unnecessary letters and documents for the sake of free 5-6 MB, go through the letters that take up the most space.

Type “size:[X]m” into the Gmail search bar, specifying the size of the message in megabytes instead of [X], and you will get a list of all your messages whose size exceeds the specified value. Be careful - the search query must be entered together with quotation marks.

Unsubscribe from mailing lists

Tired of the email newsletters you subscribed to in the last century? There is a simple and quick way to unsubscribe from mailings that have become useless junk in your inbox. In the header of one of these emails, click “Unsubscribe from messages from this sender.” Now this author will not bother you with his messages.

To prevent important emails from going unread, do a little reorganization of your inbox. Go to “Settings” to the “Inbox” tab, then from the “Inbox type” drop-down menu, select “Unread first”. This way you will see incoming unread emails first.

Setting up filters

If you receive a lot of emails from online stores or mailing services and don't want to miss out on great deals, there is a good way to filter the messages you need. Click on the small arrow on the right in the search bar. A window will appear in which you need to enter conditions for filtering letters (by subject, sender, recipient, etc.).

Having specified the necessary parameters, click on “Create a filter according to this request” in the lower right corner of the window. You will have many options like “Never send to spam”, “Always mark as important” and so on. By checking the “Apply filter to matching email threads” checkbox at the bottom, you will apply these actions to all messages that meet the specified parameters.

Sending emails from different addresses

Did you know you can send emails from different addresses without leaving your Gmail account? To do this, go to the “Settings” menu, go to the “Accounts and Import” tab and in the “Send emails as” section, click on “Add another email address”. A new window will open allowing you to connect a different email address to your Gmail account.

Personal letter icons

To find out whether the letter was addressed only to you or whether it was a mass mailing to a list of mailboxes, turn on the “Personal letter icons” feature. To do this, in the “Settings” menu, select the “General” tab, then in the “Personal email icons” section, select “Enable”.

Now in your inbox you will see an arrow next to messages sent with you to other recipients, and a double arrow next to messages that are addressed only to you. There are no arrows at all near mailing letters.

If you don’t want to respond to an email right away, but are afraid that you will forget to write a response later, use the “Tasks” list. To add a letter reminder to “Tasks,” select the incoming message you need to respond to, then click the “More” button above it and select “Add to tasks.” To check if this task has appeared in the list, go to the drop-down menu in the upper left corner above your inbox. When you select “Tasks” you will see a list of current tasks.

Import from other email accounts

There is a very simple way to collect all letters and contacts in one email account. Go to the already familiar “Settings” menu and select the “Accounts and Import” tab there. In the “Import mail and accounts” section, click on “Import mail and contacts”. A new window will open with instructions that will help you collect all your mail and contacts in one Gmail account in a matter of minutes.

Pre-prepared messages

If you often have to respond to emails with the same phrases, the “Response Templates” function will come in handy. It allows you to add message templates to your personal library and send them to recipients with one click. To configure the function, go to the “Lab” tab of the “Settings” menu, then enter the query “Templates” in the search bar for the experimental function. Enable the found function and do not forget to save your changes.

Now create a response template. In the lower right corner of the window with a new message, click on the arrow, select “Reply templates” and “Create a ready-made response” from the drop-down menu. Enter the name of the ready answer in the window that appears. Now, when replying to any email, you can select a ready-made response template from the “Advanced” menu in the lower right corner of the message window.

Money transfer

If you're in the US or UK, you can send money with Google. Wallet directly from your Gmail account. Compose a message addressed to your recipient, then click the dollar sign at the bottom of the window. A Google Wallet service window will open in which you need to indicate the amount to be sent. In order not to send, but to request a money transfer, instead of the “Send funds” tab, select “Send a transfer request”.

If you don't have Google Wallet, the first time you transfer funds you will be prompted to set it up. Of course, your recipient or sender must also have this service configured.

Automatic archiving of sent emails

If you want to keep your inbox organized without deleting old messages, use the message archiving feature. Sent emails can be archived automatically using the “Send and Archive” function. It is enabled on the “General” tab in the “Settings” menu, in the “Sending and Archiving” section

Archived emails are stored in the All Mail folder, but if someone replies to you from an archived email, it will appear in your inbox again.

Backing up emails

If you are afraid of accidentally losing important emails, attached files and images, Google allows you to create archives of data from any services that are associated with your account. You can archive all mail or select letters with specific labels. For those who do not believe in the absolute reliability of Google servers, the Gmvault mail backup extension is suitable.

If you do not want to see a certain email chain, check the “Ignore” checkbox. To do this, go to the “More” drop-down menu at the top of the window and click the corresponding button there. You will no longer see the flagged email thread unless you search for it through the search bar.

Using emoticons in letters

Emoticons can be added not only to SMS messages. If you want to spice up your chat conversations or make your emails less formal, select the smiley face icon in the chat or new message window. Please note that this feature is only available for the web version of the service.

The Checker Plus for Gmail extension for the Chrome browser will send notifications of new emails, and will also allow you to read and delete incoming messages without opening the Gmail page.

Unauthorized actions on your account

In a world where online profiles are constantly at risk of being hacked, you need to make sure your account is safe. To make sure that no one but you is messing with your inbox, check your “Recent Account Activity.” This text, in small letters, along with the time when some actions were performed on the account, is displayed in the lower right corner of the screen. By clicking on the “Additional information” link, you will open a new window with data about all actions in the current account and active sessions associated with it.

Hopefully, with these tips, you'll be able to use Gmail much more effectively than before.

You are busy inviting your friends to your sister's wedding. Your Gmail address book is up to date. You are happy that you have more than 700+ friends. Wow! Your mail merge document is also ready. You are confident that your favorite Gmail, one of the most popular email services, will deliver invitations in seconds. You click on the Submit button. And boom! "Gmail Limit: You have reached your mail sending limit" an error appears! Are you left wondering what is Gmail's daily limit? Exactly how many emails can you send per day via Gmail?

Gmail limits the number of messages sent per day, as well as the number of recipients per message. Today we will discuss how to avoid mistakes and related best practices. The discussion applies to emails sent from your computer or mobile devices.

Limitation of Gmail: Why does it exist?

Most Gmail users have come across a "limit" error message at one time or another. As a regular Gmail account user, you should understand how many emails you can send through your account. A permanent Gmail account is an account with an address containing a domain gmail.com and available for free.

So it has certain restrictions to help prevent spam and keep your Google account safe. You cannot exceed the number of emails you can send per day or the number of people you can add as recipients.

Like a regular Gmail user account you can send 500 messages per day. But, if you are using a POP or IMAP client, the limit is reduced to 100 messages per day.

If you exceed the daily limit and an error message pops up, Gmail stores unsent messages in the Drafts folder of your inbox. Google may also temporarily disable your Gmail account without any - or warnings. However, after 24 hours you can access your mail.

Sometimes, when messages sent are within acceptable limits, you will still receive an error like this. Please note that every CC or BCC recipient also adds to the graph, so if you have one email address with 25 BCC recipients, then it will count as twenty-six emails. One email from too many BCC recipients may also be rejected as spam.

Please note that these restrictions only apply to free Gmail accounts. However, if you use G suite for a paid account, the limits will be higher, since the application may have its own restrictions on sending messages.

Now let's see the types of errors you can get and and how to fix them.

How to fix Gmail errors

You don't need to perform any major tasks to avoid Gmail errors. By keeping a few basic tips in mind, you can correct or avoid mistakes. Let's see some of the errors that we may encounter.

You sent a message to a large group of people
- This "Gmail Limit" error message pops up if you email more than 500 recipients in a single email message or send more than 500 emails in a day.
- When you receive this error, you should be able to send mail in 24 hours.
- You can prevent future mistakes by creating a Google group of all recipients and sending the message to group email address or by sending the letter to fewer recipients.
Messages sent could not be delivered
- You will encounter this error when emails sent cannot be delivered due to an invalid recipient address or because the messages bounced from the recipient's email server. However, you should be able to resend messages after 24 hours.
- You can prevent the error by updating the recipient's email address.
One of your recipients is a Google+ contact
- The above error is actually not a mistake , but gmail error. To avoid this error, simply remove the Google+ contact from your list of recipients.

As mentioned earlier, sometimes you may encounter a message about Gmail Limit error even without exceeding the number of recipients. It is important to note that the limit is imposed on the number of recipients and not messages. You can avoid this error by following the tips below:

Keep the number of recipients lower, maybe between 50-100 names initially. Increase the number of recipients only when necessary, especially if you use Gmail for business.
If your account is associated with non-Gmail addresses, Gmail's rules still apply when you use those addresses to send mail.
Make sure, What descending V Gmail doesn't have emails , how this can add to the daily quota limit.
Make sure that multiple instances of Gmail are not open on the same or different computers.
Send email to active recipients from your address book and who you really want to receive your mail even if your recipient may mark you as "spam".
Avoid loading a large batch of names into your address book.
Check and disable if you have provided account access to any other websites, applications, utilities.
Avoid multiple BCC recipients, otherwise Gmail will flag your account as "spam" and permanently terminate your account.
Gmail is not designed for sending bulk emails so you should avoid using it for this purpose.

If you use Gmail as a business account to send newsletters, marketing brochures, etc., it would be wise to follow the rules or choose an email program service such as MailChimp or newsletter creators like Flashissue.

Conclusion

If you have any questions about this topic, please feel free to ask in the comments section. We at TechWelkin and our reader community will try to help you. Thank you for using TechWelkin!

Many email servers refuse to accept email attachments larger than 10 MB. While attachment sizes haven't kept up with the times, there are other easy ways to send large files via email.

If you use Gmail or Outlook.com, your email service will automatically lend you a helping hand and suggest alternatives. If you use an email client or other service on your PC, you may need to learn these intricacies yourself.

What is the maximum mail attachment size?

In theory, there is no limit to the amount of data you can attach to an email. The E-mail standards do not define any size limit. In practice, most mail servers impose their own data limits.

In general, when you have files attached to an email message, you can be sure that attachments up to 10 MB will be fine. Some mail servers may have smaller limits, but generally 10 MB is the standard.

Gmail allows you to forward up to 25MB with a single email, but this is only guaranteed to work if you're writing to another Gmail user. Once an email leaves the Gmail servers, it may be rejected by another mail server. Many servers are configured to not accept attachments larger than 10 MB.

It is not so easy to predict whether your letter will reach or not if you focus only on the restrictions of the receiving server, since in real life your letter with attachments on the way to the recipient may pass through other servers with their own restrictions. You should also keep in mind that email attachments are typically MIME encoded, which increases their size by about 33%. So, 10 MB files on your hard drive will become about 13 MB of data when connected to email.

Use Cloud Storage services - storage in the cloud

The easiest option is to store the file or files you want to share with someone in a cloud storage service, such as Dropbox, Google Drive or SkyDrive. By placing them there, you can share them with someone (share access to them) and tell this person that he can receive data from the “cloud” - download it directly to his computer. The user will be able to click on the link to download the file directly to their computer without any problems.

The news is sponsored by CT Consulting, which develops and implements CRM systems. The company’s specialists will help you choose the optimal CRM system model for your business. You can read more about cloud computing and the use of cloud technologies on the official website.

If you use something like Dropbox, you can share files from the cloud storage service's site. For example, right-click on the file name on the Dropbox website and select "Share link" if you are using Dropbox.

This is the option that many email service providers are pushing us towards. When you try to attach large files to your email in Gmail or Outlook.com, you'll be prompted to upload it to Google Drive or SkyDrive first.

Creation and transfer of compound archives

If you're looking for a more traditional, DIY method, then you may choose to split the file into several smaller pieces. For example, if you have a 50 MB file that you want to send via email, you can use a file compression program such as 7-Zip to create an archive containing the file, split into five 10 MB chunks.

You can then send everything in these 10 MB chunks with separate email messages. The recipient must download each application and use a file extraction program to assemble a large, complete file from the individual archives.

This traditional method still works as it always has. However, it can be a rather cumbersome method for many. Many people would be confused by the individual investments and would not go to the trouble of putting them together. If you're not sure your recipient will know how to do this, then it's probably best to go with the simpler method.

Use a large file transfer service

In response to the difficulties of sending large file attachments by email, many services have appeared on the Internet to provide services for sending large files. These services allow you to upload a file and give you a link. You can then paste this link into an email message and the recipient can click the link and download the file.

These services have to make money, one way or another, and they can do this by advertising, imposing a maximum file size limit available to free users, or requiring a subscription fee. We've previously reviewed many online services for transferring and sharing large files.

These options work great, but you may prefer to use cloud storage services instead. When you use one of these services, you're trusting it with your files, which is okay if your files aren't particularly sensitive or important, but you'll probably want to avoid handing over sensitive data to a free service you've never even heard of before. Of course, you can encrypt files before downloading them, but this will add additional hassle to both you and the recipient.

Many email services also block potentially dangerous file types, e.g. EXE files because they may contain malware. If you use the services described above, you will be able to send links to such files without the threat of them being blocked.

Customize your appearance

Instead of staring at the bland default design, add a pop of color by incorporating one of the themes. To do this, in the settings menu in the upper right corner, select the Themes section and enable any you like or upload your own.

Additionally, you can choose from three interface size options. Normal mode leaves a lot of free space on the screen, and Compact mode is suitable for those who are used to opening many windows at the same time.

Add friends and other email accounts

If you're just starting to use Gmail or have created a second Gmail account and want to add your contacts and old mail, then go to Settings > Accounts & Import. You can import your data and emails from Yandex, Mail.ru, Hotmail and others. To do this, you will need to follow several simple procedures. But remember that this will permanently turn off Gmail's email notification alert.

Make Gmail look like Outlook

In Settings > Lab, check the View Area checkbox. Now the entire email will be displayed to the right (or bottom) of the inbox list, just like in Outlook. Habit is second nature, so if you've spent half your life working with corporate email in Outlook and now decide to switch to Gmail, then this feature will help you survive parting with the familiar interface. Once you enable Viewer Pane, the next time you can find this button in the settings menu drop-down window on the main page.

Screenshot: Rusbase

Choose what's important

Gmail has a feature that intelligently selects important messages. In the Settings > Inbox section, check the “Track my email activity...” option. Now the service will sort your emails by importance. Then you can select “Enable markers”, “Ignore filters”, and at the top of the section change the “Inbox” folder type to “Important first”. Then go to Settings > General, and in the “Desktop Notifications” section, select “Enable notifications for important emails.”

Get rid of chain letters

All people are divided into two large groups: those who love chain letters, and those who hate them with every fiber of their soul. If you belong to the second type of people, then this function can be easily disabled. In the Settings > General section, find and disable the “Email threads” option. The next time you open the last letter in a correspondence with the recipient, you will see a nice-looking text field of the letter, and not a list of all letters. In the Inbox folder, all letters will also be displayed as separate clickable lines.

Archive me completely...

Gmail has a feature to archive emails instead of deleting them. Your mail is supposed to have enough free space to store many large emails without periodically clearing out your inbox. And since there is enough space, you don’t have to delete read letters forever, but send them to the archive just in case. To do this, having selected a letter, at the top of the list of letters you need to click on the second button on the left (square with a down arrow). And if you suddenly need an old letter, you can find it by selecting the “All mail” section in the menu on the left.

...but don't forget to clean

No matter how generous Gmail is in terms of free storage, it’s 2016, and emails are becoming more and more voluminous. So one day you will run out of storage space, and then you will have to empty the archive of the heaviest messages. To do this, click the small arrow at the right end of the search line. In the window that pops up, select and check the “Have attached files” checkbox. In the Size line, enter the value “10” and click the blue search button. The search will give you all emails with attachments larger than 10 megabytes. Mark those letters that you definitely will not need, and click on the “trash” icon at the top of the list of letters.

Answer and forget

After reading and replying to an email, do you really need it to still remain in your inbox? Try using the Send and Archive feature to immediately remove emails from your inbox after you reply to them. You will find the corresponding item in the Settings > General section. By checking the appropriate box, you will add a “Send and Archive” button to the response window. Now, every time you reply to an email, you can choose to leave the email hanging out in your inbox or send it straight to the archive.

Organize your email with labels and filters

Not enough memory - buy

If you're really tired of cramming letters into your mailbox and constantly worrying about storage memory, then you can fork out for paid space. Scroll to the very bottom of the letters. In the lower left corner, under the list of emails, you will see memory usage statistics and a “Manage” button. If you're close to 100%, follow this link to see options for paying for additional memory. There are several tariff plans, starting from 140 rubles per month. The extra storage will apply not only to email, but also to other services like Google Drive and Google Photos, if you use them.

Take a look around the post office

If you want to view as many emails as possible at once, change the maximum page size. To do this, go to Settings > General and select the third item from the top. You can set one of the suggested values ranging from 10 to 100 letters.

Colors of importance

Marking an important letter with an asterisk means to indicate its importance. But the importance also varies. To select a special star for each important letter, go to Settings > General and in the Stars subsection, select the All option. The next time you star an email, click the star again and choose from the different star colors, exclamation marks, question marks, and other icons you want.

Make a task out of a letter

You can make a list of important things from your mailbox. To do this, click the More button above the list of emails and select “Add to tasks.” The letter will automatically become a task in the corresponding Google service. A link to this letter will be attached to the task.

Keep track of unread

In Settings > Lab, turn on the “Unread messages icon” option. If you have your Gmail tab open all the time, like any normal person, then by looking at the tab icon you can now see how many unread emails you have. This is in case you need a little relief during a busy day at work.

Go offline

If you have a Chrome browser, you can try using offline mail mode. Gmail will be available to you even without an Internet connection. No, without the Internet you will not be able to send or receive letters. But you can, for example, view your inbox, sort letters, or continue writing a reply until you return to civilization. To enable offline mode, go to Settings > Offline.

Give away the mail

If you are completely exhausted trying to put things in order in your mailbox and have time to respond to all the letters, you can entrust this work to someone from your subordinates. To do this, go to Settings > Accounts and Import. In the “Give access to your account” subsection, you can add another Google user and thus give him access to your mail. It won't be able to change your password or other settings, but it will be able to read, archive, and respond to your emails. Such letters will be signed with your name and the name of the authorized representative, which will be indicated in parentheses.

Block intrusive interlocutors

Some people don't take hints. For these, there is a block button. When you receive an email from a sender you no longer want to hear from, open the email and click the down arrow in the top right corner. Select "Block Sender" from the drop-down list. Now all letters from this address will go straight to the Spam folder.

Re-read old letters

If you need to quickly find an email your friend sent you years ago, simply hover over the sender's name in the email list or reading window. The contact's business card window appears. There is a “Correspondence” button, by clicking on which you will see all the letters that you exchanged with this recipient.

Not there!

We've all had a situation where a letter went to another by mistake instead of one recipient. Now you can protect yourself from such trouble by enabling the email cancellation function. Go to Settings > General and check the “Cancel sending” option. You can also select the delay time for sending the letter from 5 to 30 seconds. The next time you send an email, you'll see an "Unsend" button.

Leave in English

Tired of the group conversations you've been included in? You can slowly leave them. To do this, select the email chain and in the More section, click the Ignore button. After this, all letters in this chain will bypass you only if you are not the only recipient of the letter. If you want to return to the conversation, find the corresponding thread in your inbox and unblock it.

Create new Gmail addresses easily

Let's say you don't want to bother with filters or you want to create an additional Gmail account for something. In this case, you can create a virtual Gmail address by simply adding + something between @ and Gmail.com. This is how you can create an address [email protected] to participate in auctions or you [email protected] for sales accounts, etc. Now everything that comes to these addresses will fall into your mail.

Send letters even in your sleep

Let your clients and partners think that you are a workaholic maniac who works even at night. Install the Boomerang extensions, which can be used to schedule emails to be sent at a future time. The extension works in Chrome, Safari and Firefox browsers. The free version allows you to schedule up to 10 emails per month. The same extension can be used as a reminder of emails that you need to finish working on later.

Automate replies to identical emails

You may have to review and respond to dozens of identical emails every day. To avoid having to write your answers anew each time, use the “Answer Templates” button in the Settings > Laboratory section. Next time you write a template reply, mark it accordingly and you can send the same reply over and over again.

Screenshot: Rusbase

Don't torture the mouse

Give your mouse a rest - use shortcut keys. Some of them are active by default. If you want to learn more about them, take a look at Settings > General and turn on “Shortcut Keys”. Then press the "?" on the keyboard. A table of all shortcut key combinations for working with mail will pop up on the screen.

Stop monitoring other email services

In Settings > Accounts & Import, select Add your POP3 email account. After this, Gmail will automatically receive emails from your other accounts. Use the Send Email As feature to send an email from one of your addresses.